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Kenexa to Workday Migration Challenges

October 2, 2017

If you’re considering migrating from Kenexa to Workday (or any system for that matter), then there are things you need to know. Even if you aren’t planning on migrating your data right now, migration across systems becomes a necessity when:

  • You’ve acquired a number of business units/organizations that trigger process change.
  • You want to increase efficiency, performance or scalability of your software systems.
  • You want to adapt to new changes in technology like AI, Advanced Visualization and Machine Learning.
  • You want to reduce operational costs, reduce bottlenecks caused by existing systems and integrate across all systems.

Migration from Kenexa is by no means an easy task. Along with the common issues and challenges you’ll find when migrating data across systems, you’ll also experience challenges unique to Kenexa, the biggest being categorical data loss.

Data Loss from Kenexa Migration

When migrating from Kenexa to Workday, one of the biggest challenges you’ll find are your BrassRing forms. BrassRing forms are a unique data source within Kenexa that is not easily migrate-able.

In fact, most talent systems like Workday ATS or Taleo will not even attempt to migrate the BrassRing form data because of its complexity and their liability for your data. This means that you’ll lose large volumes of data, some of which you may be legally required to have accessible.

During the migration process, providers may try to ease your nervousness by providing you with a read-only file of that data.

This data, however, will not be accessible by your recruiting team, your talent analytics team or any system that could use this data in advanced processes like machine learning. Even though you will have some record of your BrassRing data, you will have experienced a massive data loss.

How Data Loss Impacts Your Organization

Data loss has a large, negative impact on your organization which is magnified with the scale of data lost. While data loss is a common challenge you’ll find regardless of systems you migrate from, loss is amplified when a user relying on extensive BrassRing records moves from Kenexa.

The cost of losing BrassRing data is reflected in the cost to rectify (fix) this data, and the financial and reputation risks associated with having poor talent data. You may even be legally obligated to maintain private data from your BrassRing forms, and losing it can result in financial penalties or worse.

Don’t forget, losing historical workforce data will also limit your organization’s ability to leverage any AI or machine learning to improve talent processes and outcomes. The opportunity cost of efficiencies that will be lost from this alone can easily be in measured in millions, depending on the scale of a company’s data.

So, if this data loss when migrating from Kenexa is inevitable, then is there any way to mitigate or eliminate the loss?

Solution : SwoopTalent

You could spend millions with 3rd party integrators/specialists to help minimize the loss of data, but the safety and integrity of your data would still be at risk. The only guaranteed way to minimize data loss will also be the most cost-effective and efficient option -- SwoopTalent. Here’s how it works.

The lion’s share of your talent data lives in your existing Kenexa system, but also across other structured and unstructured sources such as your LMS, spreadsheets, performance management tools, and even assessment platforms. SwoopTalent creates a data lake with all of this information, and connects every single system in your HR ecosystem. This connectivity allows integration to happen at the flip of a switch with no data loss, and allows ALL of your data to be accessed at any time by anyone who needs it.

The sum total of your organization’s talent data can then be leveraged by your HR and Talent analytics teams, by data science teams for AI initiatives, and by your recruiting team for making talent choices driven by solid data.

With SwoopTalent, you’ll be able to successfully migrate from Kenexa without losing form data, while also giving your team the flexibility to add advanced new systems and build your dream stack.

Final Thoughts: Migrating from Kenexa

The challenges associated with data migrations may seem routine and expected at this point, but with powerful new tools like SwoopTalent, you can eliminate data loss and the complexity of systems migrations.

By incorporating SwoopTalent into your system migration methodology, you’ll pave the way for new insights into your talent processes and help prepare your organization for what’s next. Whether that’s building new automations by finally being able to integrate all of your tools, or experimenting with AI/ML to better match talent to job descriptions, the future is yours.

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